How To Know If You Have Found the Right VA: Five Signs You Are a Perfect Match

Hiring a Virtual Assistant is not just a practical decision. It is a deeply personal, energetic and emotional one. You are inviting someone into the heart of your business — the place where your ideas, fears, deadlines, dreams and chaos all live together.

So how do you know you have found the right VA?
Here are the five signs that tell you the partnership is not just good…
It is aligned.

1. You Feel Instantly Safe With Them

When you speak with the right VA, you exhale.
Not because they are perfect, but because they see you.

You do not feel embarrassed about your messy emails or the 117 tabs open on your laptop. You do not feel judged. You do not need to perform.

That emotional safety becomes the foundation of everything you build together.

2. They Understand Your Chaos Without Being Overwhelmed by It

Your overwhelm does not scare them.
Your chaos does not confuse them.

The right VA walks into your world and starts mapping it out quietly, intuitively, and without making you feel guilty for being human.

They do not roll their eyes at your lack of systems.
They do not get flustered by your spontaneity.
They simply make sense of things — almost magically.

3. They Ask the Right Questions - Not a Script

A great VA does not hide behind a templated onboarding questionnaire.
They read you, not just your operations.

They ask questions that open space:
• “What tasks exhaust you the most?”
• “Where do things fall through the cracks?”
• “What would make your week feel easier?”

Their curiosity is thoughtful, human and aligned with your flow.

4. Their Working Style Matches Your Energy

This is where real compatibility is found.

If you are a creative, intuitive, soul led entrepreneur, you cannot work with someone painfully rigid.
Likewise, if you are structure obsessed, you cannot thrive with a VA who floats in and out energetically.

The right VA matches your pace.
They bring balance, not friction.
It feels like: “I can breathe again.”

5. You Can Imagine Letting Them In - Fully

This is the real sign.
Because when it is right, your VA becomes more than support.
She becomes part of your life.

Your VA will often know your business more deeply than your own family and friends.
She knows when you are exhausted.
She knows when a launch drained your soul.
She knows when a client upset you, when you need cheering on, and when you are working in your pyjamas with a bun on top of your head and zero shame in sight.

She is there to celebrate your wins.
She is there when you lose a client.
She is there when you need a pep talk, a plan or simply a moment to breathe.

And sometimes, just knowing she is there — even from her own home, probably wearing her strawberry covered pyjamas — gives you the extra push to show up, to stay steady, to keep your sh@t together.

Your VA becomes:
your Max to your Grinch
your Friday to your Crusoe
your Samwise to your Frodo
your Goose to your Maverick
your Alfred to your Batman (but with better snacks)

When you can imagine letting her in fully, that is the sign.
You have found your match.

The Right VA Does Not Just Support You - She Walks With You

The right partnership feels like calm.
Like clarity.
Like breathing room in your chest.

She holds your business with you, not for you.
She becomes your steady presence, your strategic mind, your emotional support and your “we’ve got this” energy.

When you feel that?
You have found the right one.